Privacy Policy


Effective Date: August 2025
Last Updated: August 2025


Bluewater Events Ltd (“we”, “our”, “us”) is committed to protecting your privacy and ensuring that your personal information is handled lawfully, fairly, and transparently. This Privacy Policy explains in detail how we collect, use, store, and protect your information when you interact with us, including when you attend, exhibit at, sponsor, speak at, or otherwise engage with our events — including the Talent Tech Expo — and any other exhibitions, conferences, or activities we organise.
This Privacy Policy applies whether you are a visitor to our websites, an attendee at our events, an exhibitor, sponsor, speaker, supplier, contractor, or other stakeholder.

1. Who We Are
Bluewater Events Ltd
8th Floor, 167 Fleet Street, London, England, EC4A 2EA
Phone: +44 (0)20 8230 0066
Email: info@bluewaterevents.co.uk
Company Number: 04680703 | VAT Number: 807 4250 45
Data Controller: Bluewater Events Ltd
If you have questions about this Privacy Policy or your personal data, please contact us using the details above.
2. Information We Collect
We collect different types of personal information depending on your relationship with us:
2.1 Website Visitors
- Identification: IP address, browser type, device information.
- Behavioural data: pages visited, time spent, links clicked.
- Cookies and tracking identifiers.
- Contact details if you submit an enquiry form.
2.2 Event Attendees / Visitors
- Name, job title, company name, contact details.
- Registration information (ticket type, access level).
- Badge scanning data at exhibitor stands or sessions.
- Session attendance and networking activity.
- Preferences and survey responses.
- Images, video, or audio recorded during the event.
2.3 Exhibitors and Sponsors
- Company and contact details for key staff.
- Contract, stand, and sponsorship booking information.
- Payment and invoicing details.
- Lead capture data from badge scanning.
- Communications and meeting records.
2.4 Speakers
- Name, biography, photograph, and professional profile.
- Presentation content and session information.
- Contact details for coordination.
- Images, video, or audio recorded during your session.
2.5 Suppliers, Contractors, and Partners
- Contact details for operational staff.
- Contract and service delivery records.
- Payment and invoicing information.
3. How We Collect Your Information
- Directly from you via online registration, enquiry forms, or contracts.
- Through our official event websites and microsites.
- Via third-party registration platforms and ticketing systems.
- Through on-site registration and badge scanning.
- From event apps and networking platforms.
- From publicly available sources such as LinkedIn or company websites.
- Automatically via cookies, tracking pixels, and similar technologies.
- Through photography, video, and audio recording at events.
4. How We Use Your Information
The table below sets out the purposes for which we process your personal data:
Purpose    Type of Data    Legal Basis    Retention Period
Event registration management    Name, contact details, ticket type    Contract    4 years after last interaction
Exhibitor and sponsor services    Company details, contact details, contract info    Contract    6 years
Marketing communications    Name, email, preferences    Consent / Legitimate Interest    Until opt-out
Badge scanning & lead capture    Name, company, contact details    Consent    Provided to exhibitor/sponsor
Photography & video    Images, video, audio    Legitimate Interest    Up to 5 years
Event app & networking    Profile, contact details, interactions    Consent    Until profile deletion
Competitions & prize draws    Name, contact details    Consent / Contract    3 months after close
Customer service    Name, contact details, enquiry details    Legitimate Interest    2 years
Legal compliance    Any relevant data    Legal Obligation    As required by law
5. Sharing Your Information
We share personal data with:
- Service providers (registration platforms, event app providers, payment processors, marketing agencies, IT support, event logistics contractors).
- Exhibitors and sponsors when you consent via badge scanning.
- Venue operators for health, safety, and security purposes.
- Legal or regulatory authorities where required by law.
6. International Data Transfers
Some service providers process data outside the UK/EEA. Where this occurs, we ensure appropriate safeguards such as UK International Data Transfer Agreements, EU Standard Contractual Clauses, or adequacy decisions.
7. Data Retention
Retention periods vary by data type:
- Visitor registration data: 4 years after last engagement.
- Exhibitor and sponsor contracts: 6 years.
- Marketing data: until you opt out.
- Photography/video: up to 5 years.
- Supplier/contractor records: 6 years.
- Website analytics data: 26 months.
We will securely delete or anonymise data after these periods.
8. Cookies & Tracking Technologies
We use cookies and similar technologies to improve website performance, personalise content, analyse usage, and deliver targeted advertising. Categories include:
- Essential: required for basic site functionality.
- Performance: analytics and usage tracking.
- Functional: remembering preferences.
- Targeting: advertising and social media pixels.
You can manage cookies via your browser settings. For more details, see our Cookie Policy.
9. Profiling & Analytics
We use analytics tools to understand visitor behaviour and improve our events. Profiling may occur based on session attendance, exhibitor interactions, and website behaviour to deliver relevant content. We do not use solely automated decision-making with significant legal effects.
10. Security Measures
We implement organisational, technical, and physical measures to protect personal data, including:
- Staff training and confidentiality agreements.
- Encryption of data in transit and at rest.
- Secure hosting and firewalls.
- Controlled physical access to offices and event areas.
While we take reasonable precautions, no system is completely secure.
11. Your Rights
You have rights under data protection law, including:
- Access your personal data.
- Request correction of inaccurate data.
- Request deletion of your data.
- Restrict processing.
- Object to processing, including marketing.
- Data portability.
- Withdraw consent.
To exercise your rights, contact info@bluewaterevents.co.uk. You can also complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
12. Changes to This Policy
We may update this policy periodically. Updates will be posted on our website with the new effective date, and significant changes may be communicated via email.
13. Contact Us
For privacy-related questions or to exercise your rights, contact:
Data Protection Officer
Bluewater Events Ltd
8th Floor, 167 Fleet Street, London, England, EC4A 2EA
Email: info@bluewaterevents.co.uk
Phone: +44 (0)20 8230 0066